This Privacy Notice outlines the way in which we collect and process your information.
Future Payroll Limited (‘’We’’) take the privacy and protection of your personal data very seriously. We will ensure that we process your information in a fair and lawful way and for the main purpose of providing you with our services.
What personal data do we collect?
We keep several categories of personal data when you use our services including:
Full Name/Contact Information (telephone number, email address, postal address)
Employment Information (Current status, address, industry, contract value)
Banking Details (Bank name, account details)
Proof of Identity/Security Information (Proof of Address, Passport Copy, NI Number)
How do we collect your personal data?
There are a number of different ways that we use in order to collect data from and about you. The main forms include direct communication, which you may provide us with your identity and contact data by filling in forms through this website or by corresponding with us by email or telephone. This will include personal data you provide when you:
You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.
How we will use your information
The information that we collect and store relating to you is primarily used to enable us to provide our services to you or we have another lawful reason for using it.
These reasons include where we:
Need to pursue our legitimate interests;
Need to process the information to enter into or carry out an agreement we have with you;
Need to process the information to comply with a legal obligation;
Believe the use of your information as described is in the public interest, e.g. for the purpose of preventing or detecting crime;
Need to establish, exercise or defend our legal rights; or
Where you are a customer, we need to use your information for insurance purposes.
Marketing and market research
We may use your information to provide you with details about other products and services from relevant third parties. We may send you marketing messages by post, email, telephone, text or secure messages. You can change your mind on how you receive marketing messages or choose to stop receiving them at any time. To make that change, please contact us.
If you ask us not to send you marketing information, it may take us a short period of time to update our systems and records to reflect your request, during which time you may continue to receive marketing messages. Even if you tell us not to send you marketing messages, we will continue to use your contact details to provide you with important information, such as changes to your terms and conditions or if we need to tell you something to comply with our regulatory obligations.
Data controlling, processing and sharing
By the virtue of your employment with us, you expressly consent to the engagement of another data controller and processor unilaterally chosen by us for the processing of your personal data. This may be needed where activities are carried out by third-party service providers (including contractors and designated agents) including but not limited to general administration, legal and tax, insurance, IT services or where we have a legitimate business reason for doing so.
Where we engage another controller and processor for carrying out specific controlling and processing activities of your personal data, the same data protection obligations shall be imposed on that other controller and processor by way of a contract or other legal act under UK and/or EU or governing Member State law, in particular providing sufficient guarantees to implement appropriate technical and organisational measures in such a manner that the processing will meet the requirements of the Data Protection legislation.
Data Retention
We keep your information in line with our data retention policy. We will normally keep your personal and financial data for a period of six years from the end of our relationship with you. This enables us to comply with legal and regulatory requirements or use it where we need to for our legitimate purposes, such as disputes or concerns that may arise.
Access to information
The Data Protection Act 2017 gives you the right to access the information that we hold about you. Should you wish to receive details that we hold about you please contact us using the contact details below.
Complaints and queries
If you have any questions about this Privacy Notice or how we handle your personal information, please contact us at [email protected] . If you are not satisfied by our response you also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO).
Changes to this Privacy Notice
We reserve the right to update this Privacy Notice at any time, and we will provide you with a new Privacy Notice when we make any material updates. We may also notify you in other ways from time to time about the processing of your personal data.
